Scheduling Simplified!

At the start of every school year, there is one task that you simply cannot avoid… SCHEDULING!

Based on my Instagram video (go check that out), you can shorten the amount of time it takes to schedule an entire list of students. Yes! I’m talking about a caseload of 60+ students in almost half the time. 

So here is what you need: 

  • Sticky notes. If you’re fancy like me, I use different colors. 
  • Pen or Pencil. 
  • Daily schedule for your student’s teachers

Yep, that’s it! 

So here’s what you do. Write down one name on each sticky note; then set those to the side. Next for every hour of the school day, write that down on a sticky note. *HINT* > I list times in 30-minute increments. I usually post them on the wall or whiteboard from the time school starts until dismissal. Remember to space it out, so there is room for your sticky notes.

Now, on each sticky note list the timeframe each student can be pulled from class for therapy. After you have done that, now is the fun part. Using the times you posted on your wall or whiteboard with the sticky notes, simply place the names of each student next to the time you can see them for therapy. And the best part is, you can easily change the time each student receives speech therapy by moving the sticky note to another time slot. 

Once the schedule is complete, you can type it up on your computer or write it by hand. The best part is that as you get to know each student, you have the flexibility to switch up groups as needed.

Over the years, I’ve perfected this system and what used to take an entire day is completed in under an hour. 

I hope this helps make your day more productive 🙂 

For more tips, be sure to check out my Instagram page and for the parent’s out there… purchase my E-Guide “The Parent’s Guide to Successful School Meetings: Everything You Wish You Knew!”. 

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